Step by Step Guide
Undergraduate Clinical Placement Process

Once you have identified the facility you wish to utilize,  follow the steps below to make a request.
For COVID-19 related questions, reach out to the site contact for information as it might vary amongst organizations. 

For Advocate Aurora locations for Nursing/MA requests ONLY,  click here. All other Advocate Aurora requests follow the process below.
For Ascension Health Care/Affinity facility requests (ALL areas) - Click here to access form for Ascension Health Care/Affinity facilities only.
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Step 1:      Read Clinical Placement Request Form Instructions:  Click here to download the instructions.
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Step 2:      Complete Clinical Placement Request Form
Click here to access form for all other facilities.
  • Keep in mind; submission of the form is NOT a guarantee of placement.
  • Requests should be submitted 10-12 weeks before clinical start date (no earlier, please).
  • Every effort will be made to respond to the request within a 3-6 week period but may be longer depending on multiple factors.
  • If you haven't heard back in a reasonable amount of time, please contact the facility representative directly.

Step 3:      Email Completed Form to site contact:  Click here for a listing of FVHCA sites and contact information.

Step 4:      Request is Approved or Not able to approve by healthcare organization contact.
  • If approved continue to step 5.
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Step 5:      Read Required Student/Faculty Information Form (RIF) Instructions (Must be updated annually if repeat placement). *Instructions are currently being updated due to recent RIF updates, coming soon! Version below will still be helpful until update is made.
Click here for the instructions.
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Step 6:      Work with student to complete Required Student/Faculty Information Form (RIF):  Click here for the form.
  • Note:  please follow directions carefully about what is required for each section/box on the form, or it will be returned as incomplete.​
  • Students will review/access the requirements on the undergraduate student page.
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​Step 7:      Email Completed Form
Click here for a listing of FVHCA sites and contact information.
  • Note - facilities only need the RIF; all other documents must be housed with school and available upon request, but NOT necessary to email.
  • Every section must be filled in - reach out to the site contact if you have questions.
  • RIF should be sent approximately 4-6 weeks prior to clinical start date (unless you have been given a different timeline by your contact).